Financial Reports

Financial reports give you detailed insight into your revenue, costs, invoicing, and cash flow. Whether you need to review outstanding invoices, project cash flow, break down costs by type or status, or calculate commissions, these reports cover the financial side of your business.

Getting There

• Click Reports in the sidebar.
• Click Create and select one of the financial report types, or open an existing financial report from the list.

Report Types

Cash Flow

Projects your cash flow month by month by comparing invoiced amounts (money coming in) against purchase order amounts (money going out).

• Date range — The period to report on
• Opening balance — Your starting cash position, used to calculate a running balance

• Monthly breakdown of invoiced amounts and purchase order totals
• Net calculation for each month (invoiced minus purchased)
• Running balance starting from your opening balance

Tip: Update the opening balance regularly to keep the running balance accurate. Set it to your actual bank balance at the start of the reporting period.

Invoice List

A comprehensive list of invoices, filterable by status and date. Use it to review outstanding invoices, track payment progress, or reconcile your accounts.

• Invoice date range — Filter by when invoices were issued
• Invoice status — Filter by one or more statuses: Draft, Authorised, Paid, or Voided
• Account — Focus on invoices for a specific client

Line Item Report

Drills down to the individual line items on your invoices, purchase orders, or credit notes. This is useful when you need item-level detail about what was billed or purchased.

• Parent type — Choose whether to report on line items from Invoices, Purchase Orders, or Credit Notes
• Date range — Filter by document date
• Due date — Filter by when payment is due
• Status — Filter by document status
• Event name search — Find line items related to a specific event by typing part of its name

Each line item row includes the item description, quantity, unit price, tax rate, and total — along with the parent document and associated event.

Cost Type Report

Groups costs by their cost type (e.g. Equipment Hire, Catering, Staffing). Helps you understand where money is being spent across your events.

• Cost type — Select one or more cost types to include
• Event date — Filter by event date range
• Teams — Filter by one or more teams
• Event status — Which event statuses to include (defaults to contracted)
• Resources — Filter by resource allocation
• Columns — Toggle which data columns appear

Note: By default, this report only includes contracted events. You can adjust the event status filter if you need to include other statuses.

Cost Status Report

Groups costs by their cost status (e.g. Estimated, Confirmed, Invoiced). This helps you track costs through the approval and invoicing pipeline.

• Cost status — Select one or more cost statuses to include
• Event date — Filter by event date range
• Teams — Filter by team
• Resources — Filter by resource allocation

Note: This report only includes contracted events.

Commission Report

Shows all costs that have a non-zero commission value, helping you track commissions owed to salespeople, agents, or partners.

• Event statuses — Which event statuses to include
• Date range — Filter by event date
• Account — Focus on a specific supplier account's events
• Commission type — Filter by the type of commission
• Cost type — Filter by cost type
• Columns — Toggle which data columns appear

The report lists each cost with its commission amount, the associated event, and the relevant account details.

Common Filters

Most financial reports support these filters:

Tips & Best Practices

Tip: The Invoice List report filtered by "Authorised" status is an easy way to see all sent-but-unpaid invoices — useful when chasing overdue payments.

Tip: Export the Line Item Report to CSV if you need to do detailed financial analysis in a spreadsheet. The line-level detail makes it easy to pivot and slice the data.

Tip: The Cost Type Report shows you spending patterns across events. Run it for the past year to see which cost categories consume the most budget.

Tip: Use the Cash Flow report's opening balance feature to get a realistic running total. Without an opening balance, the report only shows relative changes.

Frequently Asked Questions

Cost status tracking is most meaningful for confirmed events. Including unconfirmed events could distort your view of actual committed costs.

The Cash Flow report shows both side by side — invoiced amounts and purchased amounts per month. For line-level detail, you'll need to run separate Line Item reports for invoices and purchase orders by changing the Parent type option.

Commission is configured at the individual cost level within each event. The Commission Report aggregates all costs that have a non-zero commission value. The calculation depends on how commission is set up on each cost — it can be a fixed amount or a percentage.

Yes. Use the Account filter in the report configuration to focus on invoices for a specific client account.

The Cost Type Report (in this category) groups costs by their type across all events. The Events with Cost Type Breakdown report (in the Event Reports category) shows each event as a row, with cost types as columns — giving you a per-event view of cost distribution.

Related Articles

• Reports Overview
• Pipeline and Forecast Reports
• Event Reports
• Scheduling Reports