Multi-Currency Events

If you work with clients or suppliers in different currencies, EventWorks lets you add multiple currencies to an event and manage their exchange rates. This allows you to view costs and prices in the client's currency while keeping your accounts in your base currency.

Getting There

Open an event and click the Currencies tab in the tab navigation.

Prerequisites

Before you can use multi-currency on events, currencies must be enabled in your account settings:

Go to Settings > Accounting > Currency.
Enable the currencies you work with.

If currencies haven't been configured, the Currencies tab will show a message directing you to the settings page.

Overview

The Currencies tab shows a table of all currencies that have been added to this event, with their current exchange rates. From here you can add new currencies, update individual exchange rates, or bulk-update all rates to the latest values.

Adding a Currency to an Event

Open the event and click the Currencies tab.
Click Add Currency.
In the modal that appears:

- Select a currency from the dropdown (showing currencies enabled in your settings that aren't already on this event). - Enter the exchange rate relative to your base currency. - Optionally, tick Use latest exchange rate to automatically fetch the current rate.

Click Save.

The currency appears in the table with its exchange rate.

Editing an Exchange Rate

On the Currencies tab, find the currency you want to update.
Click the Edit button.
Enter the new exchange rate.
Click Save.

Updating All Exchange Rates

To bulk-update all currencies on an event to their latest rates:

Click the Update Exchange Rates button at the top of the Currencies tab.
All currencies are updated to their current exchange rates in one action.

This is useful if exchange rates have changed since you last reviewed the event and you want to ensure all figures are up to date.

How Exchange Rates Are Used

Exchange rates on an event are used to convert financial values between currencies:

Cost display — If enabled in your settings, costs can be shown in both your base currency and the event's alternate currencies.
Quotes — Quotes can use the event's exchange rates when presenting prices to international clients.
Financial calculations — All internal calculations (profit, margin, pipeline) remain in your base currency. Exchange rates are used for presentation purposes.

The exchange rate stored on an event is a snapshot — it represents the rate at the time you set it, not a live rate. This ensures your financial figures don't shift unexpectedly with currency fluctuations.

Settings & Configuration

Enabled currencies — Configured in Settings > Accounting > Currency. Only enabled currencies can be added to events.
Show currency costs — When enabled in Settings > Events, cost pages display values in alternate currencies alongside your base currency.

Frequently Asked Questions

Q: Do I need to add currencies to every event?

No. Multi-currency is optional. Only add currencies to events where you're dealing with a different currency than your base. Most events won't need this.

Q: What happens if exchange rates change after I've set them?

The exchange rate on an event is a snapshot — it stays at the value you set until you manually update it (or use the bulk update button). This is intentional, as it preserves the rate that was relevant when you agreed pricing with the client.

Q: Can I remove a currency from an event?

Yes. Delete it from the Currencies tab. This removes the exchange rate association but doesn't affect any costs or prices that were already entered.

Q: Which currency is my base currency?

Your base currency is configured in your account's accounting settings. All internal financial calculations are done in this currency.

Q: Do exchange rates on events affect my accounting integration?

The exchange rates stored on events are used within EventWorks for display and calculation purposes. Your accounting integration (Xero, QuickBooks, etc.) may handle exchange rates independently based on its own settings.