Nominal Codes

Nominal codes (also known as general ledger codes or account codes) let you map your cost types and revenue categories to your accounting system's chart of accounts. This ensures costs and revenue are posted to the correct accounts when data is synced with your accounting software.

Getting There

Navigate to Settings > Events tab, then locate Nominal Codes in the cost types area. Nominal codes can be linked to cost types via the cost types edit page.

Overview

The Nominal Codes page shows a simple list of all your defined codes. Each nominal code has a name that typically corresponds to an account in your accounting software (e.g. "4000 - Sales Revenue", "5100 - Direct Labour", "5200 - Equipment Hire").

How To...

Create a Nominal Code

Click Create.
Enter the Name of the nominal code. Use a format that matches your accounting system for easy reference (e.g. include the account number and description).
Click Save.

Delete a Nominal Code

Click Delete next to the nominal code you want to remove.
Confirm the deletion.

Note: Deleting a nominal code does not affect historical records that were previously tagged with it.

Link Nominal Codes to Cost Types

Nominal codes are typically assigned to cost types so that costs of a particular type are automatically mapped to the correct account. You can configure this on the Cost Types edit page under Settings > Events tab > Cost Types, where you'll see fields for Sales Account Code and Purchase Account Code.

Key Concepts

Sales Account Code — the nominal code used when this cost type appears on invoices or quotes (revenue side). Purchase Account Code — the nominal code used when this cost type appears on purchase orders (expense side).

These mappings are used by accounting integrations (Xero, QuickBooks, Sage, etc.) to post transactions to the correct ledger accounts.

Tips & Best Practices

Tip: Set up your nominal codes to mirror your accounting software's chart of accounts. This makes reconciliation straightforward.

Tip: If you use an accounting integration, make sure every cost type has both a Sales and Purchase Account Code assigned. Missing codes can cause sync errors.

Frequently Asked Questions

Q: Do I need nominal codes if I don't use an accounting integration?

They're not required, but they can still be useful for internal reporting and categorisation. If you don't sync with accounting software, nominal codes are optional.

Q: Can I import nominal codes from my accounting software?

Nominal codes are managed manually in EventWorks. However, if you use the Xero integration, tax rates can be imported — see Managing Tax Rates.