Document variables

The following list of codes can be inserted into your documents so that, when exported from the Documents tab within an event, the code will be replaced with data from the event.
For further details or instructions, please contact support by using the live chat feature (select the blue speech icon at the bottom right).

Today's date
${date}

Event name
${eventName}

Event code
${eventCode}

Event date
${eventDate}

Event time
${eventTime}

Enquiry date
${eventEnquiryDate}

Event description
${eventDescription}

Number of guests
${eventGuests}

Event balance
${eventUninvoicedAmount}

Event status
${eventStatus}

Event type
${eventType}

Event client name
${eventClientAccountName}

Event client address
${eventClientAccountAddress}

Event client invoice address
${eventClientAccountInvoiceAddress}

Event client contact name
${eventClientContactName}

Event client contact email address
${eventClientContactEmail}

Event client contact phone
${eventClientContactPhone}

Venue name
${eventVenueName}

Venue address
${eventVenueAddress}

Event manager name
${eventManager}

Salesperson name
${salesperson}

Salesperson email
${salespersonEmail}

The quote number for the most recently accepted quote
${eventQuoteAccepted}

Comma separated list of resources attached to the event
${resources}

Event price
${eventPrice}

Price Per Head
${eventPricePerGuest}

VAT amount
${vat}

Total price including VAT
${total}

Event Management Fee
${eventManagementFee}

Hire finish date
${eventEndDate}

Hire finish time (some bookings may span more than one day)
${eventEndTime

Additional info
${eventDescription}

Deposit amount
${customAttribute1}

Deposit payment due date
${customAttribute2}

Remaining booking fee due
${eventUninvoicedAmount}

Client Decision Date
${eventClientDecisionDate}

Signatures

If you have enabled our Signable integration, you can insert placeholders in your documents to indicate where the recipients' signatures should appear:

Recipient 1 signature
{signature:signer1:Please+Sign+Here}  

Recipient 2 signature
{signature:signer2:Please+Sign+Here}

Updated on: 03/02/2025